Data Collection, Entry and Governance

Does the district have policies in place that streamline data collection and minimize data entry errors?
Self-Evaluation
Answer the questions below. Yes No
Routine data entry tasks have been consolidated to specific staff roles within the district (e.g. school secretaries or specific central office staff members) and those staff members have been trained to use the same protocols for data entry.
The district has provided staff who enter data with guidance on common data entry procedures through professional development, manuals, online website tutorials and/or a resource library.
Data is entered consistently and accurately across all schools and in all data systems. (For example, when entering an address, “street” is always entered as “St.”.)
The district has accountability measures in place to ensure data quality and integrity.
Dual-keying of data has been limited to only necessary functions.
The district has taken measures to reduce data entry mistakes through automatic population of fields when available (e.g. use of Google map to fill in zip codes).

System Integration

Does the district make sure that any new data system or piece of technology it buys can “talk” to its existing systems and infrastructure?
Self-Evaluation
Answer the questions below. Yes No
The district has created a policy for purchasing and updating software and technology infrastructure.
The district has put a policy in place that requires all new data systems to system integrates with current SIS (Student information system) and/or data warehouse.
All of the district’s data systems “speak” to each other effectively with little to no errors and are updated in a timely manner.

Technology Access

Do all students and teachers have appropriate access to WiFi?
Self-Evaluation
Answer the questions below. Yes No
The district has implemented policies such as cloud-based, Bring Your Own Device (BYOD) accessibility and/or global Wi-Fi to expand classroom technical capabilities of teachers and students.
The district has thoughtfully implemented access controls for the safety of students and teachers.
As the student population grows, the district expands its number of devices to allow access for all students.

Tech Support

When a data system or piece of technology isn’t working, is it fixed quickly?
Self-Evaluation
Answer the questions below. Yes No
The district has implemented a HelpDesk with an effective ticketing system to ensure that there is an accountability system for responding to breaks with fixes.
The district’s break/fix tickets are addressed within 48 business hours.
The district has created tutorials for simple/common troubleshooting issues that allow for self-help procedures, which reduces complete reliance on the HelpDesk.

Data Warehouse

Has the district purchased a data warehouse that integrates all of its data and can be used to produce actionable reports?
Self-Evaluation
Answer the questions below. Yes No
The district has purchased a data warehouse system and visualization tool that warehouses data from all systems and is capable of building visual reports based on that information.
The district has developed Key Performance Indicators (KPIs), cut scores, and benchmarks that are district-specific and reflect strategic district goals.
The district ensures data entering the data warehouse system has few to zero errors.
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Results
Data Collection, Entry and Governance Yes No
Routine data entry tasks have been consolidated to specific staff roles within the district (e.g. school secretaries or specific central office staff members) and those staff members have been trained to use the same protocols for data entry.
The district has provided staff who enter data with guidance on common data entry procedures through professional development, manuals, online website tutorials and/or a resource library.
Data is entered consistently and accurately across all schools and in all data systems. (For example, when entering an address, “street” is always entered as “St.”.)
The district has accountability measures in place to ensure data quality and integrity.
Dual-keying of data has been limited to only necessary functions.
The district has taken measures to reduce data entry mistakes through automatic population of fields when available (e.g. use of Google map to fill in zip codes).
System Integration Yes No
The district has created a policy for purchasing and updating software and technology infrastructure.
The district has put a policy in place that requires all new data systems to system integrates with current SIS (Student information system) and/or data warehouse.
All of the district’s data systems “speak” to each other effectively with little to no errors and are updated in a timely manner.
Tech Support Yes No
The district has implemented a HelpDesk with an effective ticketing system to ensure that there is an accountability system for responding to breaks with fixes.
The district’s break/fix tickets are addressed within 48 business hours.
The district has created tutorials for simple/common troubleshooting issues that allow for self-help procedures, which reduces complete reliance on the HelpDesk.
Data Warehouse Yes No
The district has purchased a data warehouse system and visualization tool that warehouses data from all systems and is capable of building visual reports based on that information.
The district has developed Key Performance Indicators (KPIs), cut scores, and benchmarks that are district-specific and reflect strategic district goals.
The district ensures data entering the data warehouse system has few to zero errors.
Data Warehouse Resources
  • No resources for this section.